Creating a Safe Space for Girl Scouts

A safe space is where all Girl Scouts feel that they can be themselves, without explanation or judgment. As a volunteer, the environment you help foster is just as important as the activities Girl Scouts do—it’s the key to developing the sort of group they want to be a part of! Cultivate a space where confidentiality is respected and Girl Scouts can express their true selves.

Recognize and Support Each Girl Scout toggle arrow

You're a role model and a mentor to your Girl Scouts. Since you play an important role in their lives, they need to know that you consider each of them an important person, too. It’s likely they’ll weather an ill-equipped meeting place or an activity that flops—but being ignored or rejected by their troop leader is something they should never have to experience.

Remember to:

Give shout-outs when you see Girl Scouts trying their best, not just when they’ve had clear success.

Emphasize the positive qualities that make each Girl Scout worthy and unique.

Be generous with praise—but not with criticism.

Help Girl Scouts find ways to show acceptance of and support for one another.

Promote Fairness toggle arrow

In a Girl Scout troop, fairness is fostered by sharing responsibilities, addressing disagreements constructively, and responding consistently to accomplishments. When you model this commitment, it makes the inevitable mistakes easier to forgive. When possible, ask your group what they think is fair before decisions are made.

Remember to:

Try to ensure responsibilities as well as chances for feeling important are evenly divided among troop members.

Help Girl Scouts explore and decide for themselves fair ways of solving problems, carrying out activities, and responding to behaviors and accomplishments.

Explain your reasoning for making certain decisions.

Be willing to apologize as needed.

Build Trust toggle arrow

Girl Scouts need your support when they try new things, and you’ll need to demonstrate that you won’t betray their confidence. Show them you’re making an effort to understand them as individuals.

Inspire them to think for themselves and use their own judgment.

Encourage them to make important decisions in the group and assure them that all troop members have an equal say.

Offer them assistance in correcting/addressing their mistakes.

Support them in trusting one another—let them see firsthand how trust can be built, lost, regained, and strengthened.

Inspire Open Communication toggle arrow

Promote open communication by listening and responding positively to what your Girl Scouts think, feel, and want to do. They’ll appreciate having someone they can talk to about the important things happening in their lives.

Speak your mind when you’re happy or concerned about something, and encourage Girl Scouts to do the same.

Leave the door open for Girl Scouts to seek advice, share ideas, and propose plans or improvements.

Help them see how open communication can promote helpful action, discovery, a better understanding of self and others, and an atmosphere that fuels fun and accomplishment.

Manage Conflict toggle arrow

Conflicts and disagreements are an inevitable part of life, and if handled constructively they show Girl Scouts they can manage differences of opinion, exercise diplomacy, and improve their communication and relationships. Respecting others and being a sister to every Girl Scout means that shouting, verbal abuse, or physical confrontations are never warranted and cannot be tolerated in the Girl Scout environment.

When a conflict arises in your troop, try to get those involved to sit down together and talk calmly in a nonjudgmental manner, keeping in mind that each party may need some time—perhaps a few days or a week—to settle first. Explain to Girl Scouts that communicating in this way might feel uncomfortable and difficult in the moment, but it lays the groundwork for working well together in the future.

Whatever you do, don’t spread word of the conflict, as this won’t help the situation and may cause Girl Scouts embarrassment or anger.

If a conflict persists, be sure you explain the matter to your volunteer support team. If the supervisor can’t resolve the issue satisfactorily (or if the problem involves the supervisor), it can be taken to the next supervisory level and, ultimately, to your council if you need additional help.

Communicate Effectively with Girl Scouts of Any Age toggle arrow

Make sure your words and actions nurture connection among members. Keep in mind how important the following approaches are.

Listen. Listening to Girl Scouts, as opposed to telling them what to think, feel, or do (no “you should”) is the first step in building a trusting relationship and helping them take ownership of their Girl Scout experience.

Be honest. If you’re not comfortable with a topic or activity, it’s okay to say so. No one expects you to be an expert on every topic. Ask for alternatives or seek out volunteers with the required expertise. Also, owning up to mistakes—and apologizing for them—goes a long way.

Be open to real issues. Outside of Girl Scouts, members may be dealing with issues involving relationships, peer pressure, school, money, drugs, and other serious topics. When you don’t know, listen. And seek help from your council if you need assistance or more information than you currently have.

Show respect. Girl Scouts often say that their best experiences were the ones where adults treated them as equal partners. Speak to them respectfully to reinforce that their opinions matter and that they deserve respect.

Offer options. Members’ needs and interests change; being flexible shows them you respect them and their busy lives. Be ready with age-appropriate guidance and parameters no matter what Girl Scouts choose to do.

Stay current. Show members you’re interested in their world by asking them about the TV shows and movies they like; the books, magazines, or blogs they read; the social media influencers they follow; and the music they listen to.

Address the Needs of Older Girl Scouts toggle arrow

Let these simple tips guide you when working with teenage Girl Scouts:

Think of yourself as a “guide on the side”—a partner, a coach, or a mentor, not a “leader.”
Ask them what rules they need for safety and what group agreements they need to be a good team. When they take the lead in establishing group rules, they’re more likely to stick to them.
Understand that they need time to talk, unwind, and have fun together.
Ask what they think and what they want to do.
Encourage them to speak their minds.
Provide structure, but don’t micromanage.
Give everyone a voice in the group—understanding that “speaking up” may look different for each person. For some, it might mean sharing their ideas in front of the entire group; for others it could mean submitting a written response or contributing as part of a group.
Treat them like partners.
Don’t repeat what’s said in the group to anyone outside of it (unless necessary for their safety). See “Report Concerns” below to understand the guard rails.

Be Prepared for Sensitive Topics toggle arrow

It’s an amazing feeling when your Girl Scouts put their trust in you. When they do, they may come to you with some of the issues they’re facing, such as bullying, peer pressure, dating, athletic and academic performance, understanding their own identity, and more. Some of these issues might be considered sensitive by families who may have opinions or input about how, and whether, Girl Scouts should cover these topics with their troop.

Girl Scouts welcomes and serves youth and families from a wide spectrum of faiths and cultures. When members make clear that they want to participate in discussions or activities that could be considered sensitive—even just for some—put the topic on hold until you’ve spoken with a parent/caregiver of the members and received guidance from your council.

When Girl Scout activities involve sensitive issues, your role is that of a caring adult volunteer who can help them acquire skills and knowledge in a supportive atmosphere, not someone who advocates a particular position.

Know that Girl Scouts of the USA does not take a position or develop materials on issues relating to human sexuality, birth control, or abortion. We feel our role is to help Girl Scouts develop self-confidence and good decision-making skills that will help them make wise choices in all areas of their lives. We believe parents and caregivers, along with schools and faith communities, are the primary sources of information on these topics.

Parents/caregivers make all decisions regarding their child’s participation in Girl Scout programming that may be of a sensitive nature. As a volunteer leader, you must get written parental permission for any locally planned program offering that could be considered sensitive. Included on the permission form should be the topic of the activity, any specific content that might create controversy, and any action steps the Girl Scouts will take when the activity is complete. Be sure to have a form for each troop member and keep the forms on hand in case a problem arises. For activities not sponsored by Girl Scouts, find out in advance (from organizers or other volunteers who may be familiar with the content) what will be presented, and follow your council’s guidelines for obtaining written permission.

Report Concerns toggle arrow

There may be times when you worry about the health and well-being of individuals in your group. Alcohol, drugs, sex, bullying, abuse, depression, and eating disorders are some of the issues they may encounter. You are on the frontlines of their lives which places you in a unique position to identify a situation in which Girl Scouts may need help. If you believe someone is at risk of hurting themself or others, your role is to promptly bring that information to the parent/caregiver or the council so the Girl Scout can get the expert assistance they need. Your concern about their well-being and safety is taken seriously and your council will guide you in addressing these concerns.

Here are a few signs that could indicate someone needs expert help:

Marked changes in behavior or personality (for example, unusual moodiness, aggressiveness, or sensitivity).
Declining academic performance and/or inability to concentrate.
Withdrawal from school, family activities, or friendships.
Fatigue, apathy, or loss of interest in previously enjoyed activities.
Sleep disturbances.
Increased secretiveness.
Deterioration in appearance and personal hygiene.
Eating extremes, unexplained weight loss, distorted body image/efforts to hide their body.
Tendency toward perfectionism (i.e. mistakes are considered unacceptable, unwillingness to start or try something for fear of failure, belief there is only one way to do something).
Giving away prized possessions; preoccupation with the subject of death.
Unexplained injuries such as bruises, burns, or fractures.
Avoidance of eye contact or physical contact.
Excessive fearfulness or distrust of adults.
Abusive behavior toward other children, especially younger ones, or animals.

Background Checks

Parents, guardians, and girls trust that Girl Scouts is a safe place for them, and Girl Scouts of California’s Central Coast (GSCCC) takes that trust seriously. We are committed to maintaining policies and procedures that create a safe environment for girls to discover, connect, and take action.

Criminal background checks are one of the strategies used to ensure that girls are safe with us. GSCCC’s policy is to conduct a criminal background check on all new volunteers.

All adults who wish to serve as Girl Scout volunteers must be registered members and are required to complete and pass a background check. This includes any adult supporting the troop in any volunteer capacity, including, but not limited to adults who wish to volunteer as chaperones on field trips or work cookie booths. Live Scan background checks only need to be completed one time and it lasts the entire time you are a current girl scout. Adults who do not complete and pass a live scan background check are not permitted to participate in any Girl Scout (GS) sponsored activity in which they are directly in contact with the girls. An exception to this is when the activity is intended for family participation (e.g., award ceremony, family/troop outing etc.).

Any adult who has been convicted of, has received adjudication for, or has plead guilty to the crimes listed in the "What could exclude me from volunteering with Girl Scouts?" section below cannot participate in any Girl Scout activity, including GS family activities. The decision to disqualify or limit an individual’s participation as a volunteer is solely at the discretion of Girl Scouts of California’s Central Coast. Girl Scouts of California’s Central Coast will strictly maintain the confidentiality of all background information obtained, including reasons why a volunteer applicant may have been disqualified.

How do volunteers get a live scan/background check? toggle arrow

To get a Live Scan, you will need to take the GSCCC Live Scan Form to a live scan site. Please ensure that you take a valid government issued ID such as a driver’s license, state/government ID card, or passport. To find the live scan site nearest to you, click on this link, and select your county at the bottom of the page. Remember, please retain your receipt and email a copy to AB506@girlscoutsccc.org for reimbursement.
To get a basic background check, you will need to be a registered member. If you need this type of background check, please ask our customer care team to send you a background check link so you can complete it online. Please call them at 800-822-2427, or email them at info@girlscoutsccc.org.
- Link for Mandated Reporter Training
- AB 506 FAQs

Why do I have to get a live scan instead of the previous basic background check? toggle arrow

If you exceed 16 hours per month, or 32 hours per year, being in direct contact with youth, you are required by law to pass a live scan background check. This is in direct compliance with California’s Assembly Bill 506 (AB506) – California’s Child Abuse Neglect and Reporting Act.

How long does a background check take? toggle arrow

Live Scan: 2 - 12 Weeks
Basic Background Check from Sterling: 1-2 Business Days

Are you checking my credit? Will this impact my credit rating? toggle arrow

No. We do not check financial information or credit for any of our volunteer positions; we are only doing a criminal background check. This process will not impact your credit rating.

May I provide a previous background check or one from another organization/school? toggle arrow

Regarding a Live Scan, no. Generally speaking, live scans are not transferrable between multiple parties. The results of a particular Live Scan are sent only to one requesting party. For example, if you went to one location to get live scanned for two different parties, you would have to fill out two separate forms and the results would go to each party, respectively. GSCCC cannot transfer results.
Regarding a basic background check, GSCCC uses Sterling, a GSUSA-approved vendor. If your other organization also uses this vendor, they may be able to share the results with Girl Scouts.
Due to security, legal, and technical limitations, we are unable to accept background checks run by other vendors.

Do I need to provide my Social Security Number? toggle arrow

Yes. Providing your social security number for the background check is required to verify that the correct person is going to receive the background check. Respecting our member’s personal information is very important to Girl Scouts. Girl Scouts of California’s Central Coast does not see or store your Social Security. We are confident that there is little to no risk to your personal information in this background process.

What could exclude me from volunteering with Girl Scouts? toggle arrow

GSCCC cannot work with an adult who has been convicted of any offense involving driving under the influence, driving while intoxicated or equivalent within the five (5) year period preceding the background check.

GSCCC cannot work with an adult who has been convicted of any offense involving crimes against children within the five (5) year period preceding the background check.

Girl Scouts of California’s Central Coast (GSCCC) cannot work with an adult who has been convicted of, has pleaded guilty to, has received adjudication for, or has pleaded no contest to the following crimes:

Automatic Disqualification

Registered sex offenders are not eligible for membership in Girl Scouts of the USA and may not participate in any capacity with Girl Scouts. Any adult listed on a sex offender registry (past or present) will not be approved to serve as a Girl Scout volunteer.
Crimes against children
Felony offenses against persons
Felony offenses against a family member
Any violent crime
Any felony drug-related offense
Any felony conviction within the five (5) year period preceding the background check
Any offense involving driving under the influence, driving while intoxicated or equivalent within the five (5) year period preceding the background check.
Residing on the same premises as a registered sex offender (may only participate as a parent/guardian)

Possible Disqualification

For all other criminal offenses, or felony convictions older than the five-year period, California’s Central Coast shall review the applicant’s situation on a case-by-case basis. The factors to be considered include, but are not limited to:

Nature and severity of the criminal conduct
Frequency of criminal conduct
Length of time since the criminal conduct occurred
Age of the individual at the time of the criminal conduct
Relationship between the incident and the type of service the individual will provide

If I completed a Live Scan, do I need to complete the basic background check? toggle arrow

No. If you completed a Live Scan, you do not have to complete the basic background check. Unlike the basic background check, you do not have to renew it every three years. The live scan lasts as long as you are a girl scout member.

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